Procurement Manager - Estates

  • Permanent
  • Bristol, South West
  • Posted 6th September 2017
  • £36000 - £40500 per Annum + pension, excellent benefits
  • Ref: SW1169
Procurement Manager - Estates
£36-40.5k + comprehensive benefits

My client is one of Bristol's largest employers, and looking to recruit an Estates Procurement Manager. You will be responsible for the procurement and commercial management of contracts for a range of contracts areas covering construction, maintenance, Facilities Management and estates related consultancy services. The role will include the following: preparation of tender documentation, management of the tender processes, as well as being a point of contact within the Estates Office for contract use, procurement, contractor management and related commercial issues.

You will liaise closely with other Estates and Professional Services sections and units such as Procurement section, Finance office, Secretary's office (insurance and legal) etc. to ensure compliance with both legislative and organisation rules, policy and procedures in all estimating, tendering, contract and framework operational processes.

*Be knowledgeable in all standard forms of construction contract and framework agreements. Provide specialist professional support to the professional and technical teams and staff, in the drafting and commercial operation of standard forms of construction and related works contracts
*To collate and maintain local contract works cost information
*Be knowledgeable in European and local tendering procedures and processes. Provide specialist support in the preparation and collation of tender documentation for use in one-off local and European tendering processes
*Liaise closely with Procurement section and coordinate tender actions with other support divisions and stakeholders to ensure legal compliance and best value is always sought and maintained
*Be responsible for commercial compliance in the setting up and running of Frameworks and Contracts. Provide support and assistance to professional and technical staff with mini tendering processes under Estates Office Frameworks
*Prepare, plan and organise contract tenders. Prepare plan and draw up contract forms to cover works and services tendered
*Produce Pre-Qualification Documents (Supplier Questionnaires), Invitations to Tender, Contracts and Service Level Agreements for a range of works and services
*Produce tender assessment schedules and reports and present them to key stakeholders
*Provide or contribute towards management reports on value for money in contract works and other contract cost related issues, e.g. benchmarking
*Monitor contractor performance data and related information, producing reports and feedback with recommendations to senior managers and steering groups
*Provide support in the preparation of accurate budgetary estimates for service contracts e.g. planned maintenance and compliance testing
*In conjunction with the line manager and others (when appropriate), monitor appropriateness of Estates Office contracting policies, processes and procedures and provide recommendations and draft amendments to ensure their appropriateness is maintained

*Extensive post qualification experience and practice in a Commercial or Public Sector procurement and contract management environment
*Significant experience in competitive tendering and processes surrounding the competitive selection of contract works and services
*In depth knowledge and significant experience in contract preparation and commercial management across a wide range of construction and maintenance contract forms
*Proven experience in operating within European Procurement legislation
*Proven Track record in identifying savings opportunities in complex organisations and achieving savings targets
*A strong understanding of financial management processes of construction contracts
*Highly skilled in the use of office based IT systems - in particular Microsoft Excel

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